Richland Community Library Board Minutes
March 19, 2008
Members present: Jacque
Carlson, Chris Cupper, Jill Gould, Raenell Kent, Patrice
Mindock, Jori Reijonen, Larry Williams
Members absent: None
Others Present:
None
Call to order:
President Mindock called the meeting to order at 7:30 PM.
NOTE:
The regularly scheduled RCL
Board meeting began one half hour later than usual, due to a Board/Staff
in-service session on state aid funding.
Public Comment: None
Guests:
None
Review
minutes of February 20, 2008:
Minutes from the previous meeting were accepted as corrected.
(Reijonen/Kent)
Friends
of the Library Report:
The April meeting will bring Deanna House to the Richland Community
Center.
Financial
Report: About 96% of tax
monies have been received, The
Financial Report was accepted as presented.
(Carlson/Williams)
Director’s
Report:
Updating bar codes on our books is continuing in preparation for
downloading our database into MeLCat. New
library cards have been ordered. The
claim for unemployment insurance benefits for a former employee has been denied
by the Unemployment Insurance Agency. Recent
meetings with Edward Elsner of the Delton District Library and Katie Bell-Moore
of Plainwell’s Ransom District Library shed some light on working with MeLCat,
ILL, and other library related issues. At
the invitation of Jim Seidl, the Director attended a meeting at Colon District
Library with St. Joseph County directors and trustees to hear him talk about the
proposed State Aid Model and proposed rule changes to the current state aid
legislation.
Committee
Reports: the Board viewed Mock-ups for the new library cards.
The Technology Committee and the Strategic Planning Committee meetings
will be rescheduled.
Old
Business: None
New
Business: None
Adjournment:
There being no further business before the Board, the meeting was
adjourned at 7:52 PM. (Gould/Cupper)
Respectfully
submitted:
Chris
Cupper, Secretary
Patrice L. Mindock, President
Members
present:
Jacque Carlson, Chris Cupper, Jill Gould, Raenell Kent, Patrice
Mindock, Jori Reijonen, Larry Williams
Members
absent:
None
Others
present:
Marsha Drouin, Kay LaPierre
Call to order:
President Mindock called the meeting to order at
Public
Comment:
None
Guests:
None
Review
minutes of
Friends
of the Library Report:
None
Financial
Report:
Approximately half the taxes are in.
The financial report was accepted as presented. (Gould/Carlson)
Director’s
Report:
The video collection has been weeded, discarding those items which seldom
circulated and did not warrant shelf space.
Most of the children’s videos have been sold.
The book-on-tape collection has been weeded as well.
Non-fiction books in the children’s area as well as the adult area are
also being weeded. The Director and
Mrs. Goebel attended MeLCat training on February 23rd .
It was learned it is quite advantageous to
weed the collection and make the shift to the 14 digit barcodes before our
database is loaded into the MeLCat database.
Recently an employee was terminated owing to abuse of
Internet policies. While a
claim has been filed by the former employee, the Director has supplied
documentation supporting the termination to the Unemployment Insurance Agency of
Michigan.
Committee
Reports:
a.
Strategic Planning: The next
meeting is scheduled for March 9th.
b.
Communications: Work
will proceed on the website in conjunction with the
Technology Committee at a later date.
a.
Policy Committee: Work
continues on updating the circulation policies.
Old Business:
a. Library
card mock-ups were presented; 2 different cards will be ordered for residents
and non-residents. Purchase of a new supply of library cards was approved.
(Williams/Cupper)
b. Circulation Policy:
Borrowing rules are set by MeLCat; once we are part of the system we can
expect our circulation to greatly increase.
More staff time and record keeping will be required
at this point. The new
circulation policy was approved. (Reijonen/Kent)
New
Business:
a.
Re-evaluation of
committee structures/trustee membership preferences--Ms. Gould will join the
Aesthetics Committee. We need
someone to fill in on the Budget Committee, who has a background in finance.
Communication Committee needs someone with a graphic design background
and brochure layout. Facilities
needs someone with a construction/building trades background.
Mr. Williams will join the Facilities Committee, replacing Ms. Gould, and
the Budget Committee. The Policy Committee will
be chaired by Mrs. Cupper. No
changes were realized on the Personnel Committee, Strategic Planning Committee
or Technology Committee. It is
desirable vacancies on Board committees be filled with members from the
community. The purchase of a new
laminator was approved. (Carlson/Reijonen)
Mrs. Cupper will check into the availability of an 18” laminator at
b. Rear book drop roof proposal:
A materials list for book
drop is needed in addition to a more defined drawing from the Facilities
Manager. Additionally we need to
keep in touch with the Presbyterian Church about the cost of the recycling bins.
c. Other New Business:
The Director will explore hiring the Woodlands Co-op consultant
regarding a presentation about MeLCat.
Adjournment:
There being no further business before the Board, the meeting was
adjourned at
Respectfully
submitted,
Chris
Cupper, Secretary
Patrice L. Mindock, President
Members present: Jacque Carlson, Chris Cupper, Jill Gould, Raenell Kent, Patrice Mindock,
Larry Williams
Members absent:
Jori Reijonen
Others present:
Marsha Drouin, Kay LaPierre
Call to order:
President Mindock called the meeting to order at
Public comment:
None
Guests:
None
Review minutes of
Friends of the
Library Report: None
Financial Reports:
The financial report was approved as presented.
(Gould/Mindock) Tax dollars
are slowly trickling in and this is expected to increase.
A formal response has been received from our auditors.
Director’s Report:
A new contract has been signed with our cleaning service to provide a
light mid-week cleaning. In concert
with the Gull Lake Community Schools Foundation, Mary Jasiak will act as the
library liaison in planning the inaugural event for the Distinguished Speaker
Series. The speaker this year will
be author John Grogan.
The Policy Committee met to review a new circulation
policy; the Director will meet with staff for their input and revision before
final Board approval. The Director
attended the quarterly cooperative council meeting on January 10th.
The cooperative board voted to support the state model for future state
funding of public libraries. The council also voted to use the cooperative’s
state aid money to reimburse member libraries for training, technology and ILL
expenses for his fiscal year.
In a conversation with Dave Kreager, Gull Lake Community
School Board President, the Director expressed interest in RCL collaborating
with the school system whenever it is appropriate.
Mrs. Goebel and the Director will attend the first orientation meeting
with the Michigan Library Consortium on Wednesday, January 23rd.
Committee Reports:
a.
Strategic Planning: A
draft was presented of a letter is ready for Ed Schaadt in regard to the Local
History Room. Meetings of the
planning committee will be scheduled throughout 2008 to focus on a variety of
designated RCL topics.
b.
Policy Committee: This committee met to flesh out a new
circulation policy. This item was
tabled for approval until after the Director and Mrs. Goebel return from the
MelCat training session in
c.
Other: The
Communication Committee is considering an update of the RCL logo. and other
image materials, such as informational brochures for patrons.
Once a new logo is approved, if any, we could them incorporate the
approved design into our website. Meanwhile, the Technology Committee should be
moving forward with its work on the library website to improve patron access to
RCL services and information.
Old Business:
None
New Business:
a.
February “Library Lover’s Month.
A motion was made to forgive fines annually in the month of February; the
motion was approved. (Gould/Williams)
b.
New circulation policy: see
Policy Committee report above.
c.
Library of
d.
Other New Business: Our current supply of library cards is running
low. Several price ranges were
presented. The least expensive was
chosen. A keychain style was
discussed; we will proceed with that style, while exploring other options as
part of the Communications Committee’s image work.
Adjournment:
There being no further business before the Board, the meeting was
adjourned at
Respectfully
submitted,
Chris Cupper,
Secretary
Patrice L. Mindock, President